Win More Bids Without Increasing Overhead

Find, qualify and deliver better bids

Bid Bot gives you a complete bidding system to discover opportunities, qualify faster and produce higher quality submissions, combining powerful software with expert support whenever you need it.

FIND

Quickly discover relevant tenders using smart search, alerts and curated opportunities tailored to your business.

QUALIFY

Assess each opportunity with structured scoring, ensuring you focus only on bids you can realistically win.

WRITE

Generate high-quality first drafts instantly using templates, automation and your existing bid content library.

REVIEW

Improve responses with structured feedback, suggested enhancements and consistency checks across every submission before delivery.

MANAGE

Store, organise and reuse bid content in one place, building a scalable and efficient bidding process.

Whether you are in the sales, bid team or both.

We’ve Got You Covered

Produce higher-quality bids, faster, with less manual effort

Identify the right opportunities and make better bid decisions quickly​

The 5-Step Bid System

Bid Bot isn’t just a platform. It’s a structured service designed to improve your bidding process, increase efficiency, and reduce costs over time through smarter, more consistent delivery.

Find

1

Free Tender Finder – Live alerts across portals, track opportunities, no manual searching required

Weekly Matched Opportunities – We find best-fit tenders weekly, tailored to your business, services and locations.

QUALIFY

2

Self-Serve Qualification Tool – Score opportunities yourself and get a report using proven expert framework

Expert Qualification Service – We assess tenders and provide a report on the best fit tenders

WRITE

3

Generate full draft responses in minutes using customer questions and documentation.

Or reuse previously reviewed, scored content directly from your bid library to build faster, stronger submissions.

Review

4

Get automated feedback using buyer-style scoring logic, with bid library content suggestions against questions and customer documentation.

Re-use & Improve

5

Centralise your bids in a single source of truth, making content easy to find and reuse.

Your past bids are uploaded, automatically scored, snippet-indexed and reused intelligently—so every bid improves the next.

Tender Finder

Tender Finder is currently free and can be used before you commit to a trial. Find and get alerts on relevant contracts across government portals, saving hours of manual searching. Additional portals can be added on request once you’re set up, keeping you informed of opportunities that match your criteria instantly.

Bid Qualification

Qualification is semi-automatic: answer scored questions (1–10) to assess capability and likelihood of success early. This helps you decide whether to continue bidding, prioritise the best opportunities and avoid wasted effort. By qualifying out low-fit bids sooner, you save time, cost and focus on high-potential prospects.

Content Automation

You can automate full responses and pull snippets from previous reviewed bid responses, using AI to tailor content to each question and specification. It brings previously scored content into new bids and reuses reviewed text. This speeds bid creation, reduces bottlenecks, increases consistency and compliance, leverages proven content and saves significant time.

Bid Factory

Use our Bid Factory to automate every response in about 15 minutes, with all methodologies aligned to the question and specification, with our team uploading the bids on your behalf. After an automated review, it pulls full responses or snippets from your bid library to enhance responses, saving hours or days of bottlenecks waiting on delivery resources and accelerating high-quality bid completion with consistent, reusable content.

Bid Review

Review responses with AI using the question and specification documents, role personas e.g. (account manager/solution lead/project manager) and Bid Bot best-practice ingredients. Built from years of reverse engineering and analysing what buyers truly seek, this detailed review improves compliance, quality and alignment beyond typical broad scoring criteria, fast and effectively.

Knowledge Management Bid Library

Centralise all bid knowledge into a single source of truth, making content searchable, structured and reusable. Improve consistency, reduce duplication and ensure every submission benefits from proven, high-quality responses.

Our all-in-one solution brings your bidding process onto a single platform, giving your team access to tools, knowledge, and continuous improvement in a single place. Whether you use it self-service or our expert team with a light-touch or hands-on approach, everything is saved on the platform for your company.

The comparison below outlines the estimated costs of different delivery approaches: internal resource, bid consultancy, the BidBot platform (self-serve), and BidBot with a managed service.

Figures are based on one ITT per month, with an average bid value of £200k. Labour costs are detailed within the table, while any included technology is reflected in the platform pricing shown below.

Cost Category

Typical Market / Internal Approach

Internal Time + AI Tools

Bid Consultancy

 Bid Bot (Self-Serve) Bid Bot (Managed Service)
Tender Finder

Save and alert platforms

 £100 £100 Free Free
Bid Qualification

Tech-enabled / manual assessment 

 £30 £200 £50 (software included) better accuracy £100
Bid Reviewing

Tech-enabled / manual review

 £250 £800-£1,600 £50 (software included) £100
Bid Writing

Tech-enabled / manual writing

 £600 £1,500-£3,000 £300 (software included) £1,000
Knowledge Library Tools

SME knowledge management system (KMS) or Internal file system

 KMS – £500 Not Included Included Included
Platform Cost

—

 — — £250 £250
Total Monthly Cost — £1,480 £2,600-£4,900+ £650 £1,450
Total Annual Cost — £18,000 £31,200-£58,800+ £7,800 £17,400

Pricing

Starter

From £250 p/m

What’s Included

  • Up to 12 bids per year

  • Up to 2 users

  • 30 min training and support

Professional

From £500 p/m

What’s Included

  • Up to 24 bids per year

  • Up to 5 users

  • 1-hour training and support

Business

From £1000 p/m

What’s Included

  • Up to 48 bids per year

  • Up to 10 users

  • 2-hours training and support

Enterprise

Custom

What’s Included

  • Unlimited bids

  • Unlimited users

  • Tailored training and support

Start with Our Free Tender Finder

Use the live portal alerts before committing to a trial.

See relevant tenders instantly.

Add portals on request.

No commitment. No pressure.