🚀 Welcome to the Bid Bot Help Centre
🚀 Welcome to the Bid Bot Help Centre
Your go-to resource for mastering Bid Bot’s AI-driven bid management platform. Whether you’re just getting started or looking to optimize your bid responses, we’ve got you covered with guides, tutorials, and expert tips.
đź“Ś Platform Overview
Bid Bot transforms bid analysis with automated insights, delivering detailed reports and data-driven recommendations for smarter decision-making.
🔍 Key Features:
✅ AI-Driven Bid Review Analysis – Get instant feedback on your bids with AI-powered insights.
✅ 📚 Bid Library Content Builder – Store and reuse high-quality content to speed up future bids.
Learn More
FAQ
Criteria are the standards used to evaluate the quality and effectiveness of a bid. They define key areas for analysis and provide a structured framework for scoring and feedback.
Criteria ensure consistency and objectivity in bid evaluations. They help identify strengths, weaknesses, and areas for improvement while providing transparency in decision-making.
Criteria are organized into categories based on evaluation areas. Each criterion includes:
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Name: The specific criterion being evaluated.
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Description: A brief explanation of its focus.
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Weighting: A score indicating its importance.
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Scoring Guidance: Defined benchmarks to ensure consistent evaluation.
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Go to the Criteria section on the report screen.
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View, edit, or add new criteria from the right-hand panel.
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Configure each criterion in the popup settings.
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Save your changes to update the evaluation process.
âś… What: Does the bid meet requirements? (e.g., Alignment with Requirements, Completeness)
âś… How: Are the proposed methods feasible? (e.g., Feasibility of Approach, Innovation)
âś… Why: Does the bid align with customer goals? (e.g., Strategic Fit, Value Proposition)
âś… Outcome: What impact will it have? (e.g., Impact, Sustainability)
By using well-defined criteria, bid evaluations become more structured, objective, and aligned with both the customer’s needs and the bidder’s goals. 🚀
Requirements outline the needs and expectations specified in a bid. They include customer-defined needs and structured questions that require direct responses, forming the foundation for a well-aligned and competitive proposal.
Requirements ensure clarity and precision in bid responses. By structuring and categorizing requirements, the bidding process becomes more efficient, covering all critical elements without overlooking key areas.
Requirements are organized into categories and include:
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Name: The specific requirement being addressed.
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Description: A clear explanation of its purpose.
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Type: Either a Customer Requirement (stated in the bid request) or a Question Requirement (specific questions to answer).
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Priority: A label indicating importance (e.g., High, Medium, Low).
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Weighting: A score reflecting the requirement’s significance within its category.
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Navigate to the Requirements section on the report screen.
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View, edit, or add new Customer Requirements or Question Requirements.
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Configure each requirement using the popup settings.
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Save your changes to update the bid evaluation and response process.
âś… Customer Requirements: Define technical, service, and compliance expectations.
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Technical Specifications: Expected system capabilities and performance.
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Service Levels: Uptime, response times, and support commitments.
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Compliance: Adherence to regulations and certifications.
âś… Question Requirements: Specific details bidders must provide.
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Cost Justification: Explain budget allocation and pricing.
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Project Timeline: Outline key milestones and delivery dates.
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Evidence of Experience: Share case studies or references.
By structuring requirements effectively, bids can be more tailored, comprehensive, and competitive, ensuring they meet all customer expectations. 🚀
A persona is a virtual representation of a person or role within a company, used to provide feedback on a bid from a specific perspective.
Personas help automate feedback during bid analysis, making expert input more efficient. Instead of involving specialists for every bid, personas allow their insights to be pre-written and applied consistently across multiple evaluations.
Each persona consists of:
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Name: The persona’s title or designation.
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Description: A summary of the persona’s perspective.
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Role: The function the persona performs in the company.
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Categories: Key topics the persona focuses on, each containing relevant questions.
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Category: A thematic area of evaluation (e.g., Pricing, Compliance, Solution Design).
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Questions: The specific concerns or inquiries the persona would raise about the bid.
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Name: The title of the question.
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Description: A detailed explanation of what the persona wants to understand.
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Weighting: A relative importance score, determining priority among all questions.
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Navigate to the Persona section in the right panel of the report screen.
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Choose to edit the Example Persona or create a new one.
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Configure the persona’s details, including role, categories, and questions.
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Click Save/Update to finalize your persona.
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The persona is now available for selection and can be used to generate persona-based reports.
Personas ensure that key perspectives are consistently applied in bid reviews. They help standardize feedback, reduce the need for constant expert involvement, and allow bids to be assessed from multiple angles efficiently.
By leveraging personas, bid evaluations become more structured, automated, and aligned with stakeholder expectations. 🚀
Criteria are the standards used to assess the quality and effectiveness of a bid. They define key areas of evaluation, ensuring a structured and objective approach to scoring and feedback.
Criteria provide consistency and transparency in bid evaluations. By setting clear benchmarks, they help identify strengths, weaknesses, and areas for improvement, ensuring fair and objective decision-making.
Ingredients are the key elements that contribute to a winning bid. They define critical areas of evaluation, ensuring a structured and thorough review of each bid’s strengths and competitiveness.
Ingredients help standardize bid evaluation by ensuring all essential aspects are covered. This approach increases efficiency, allowing experts to focus on refining specific areas when necessary while maintaining consistency across multiple bids.
Each ingredient consists of:
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Name: The specific element being evaluated.
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Description: A brief explanation of its role in the bid.
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Categories: Groupings of related elements for deeper evaluation.
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Category: A specific theme within the ingredient.
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Questions: Key aspects that need to be considered.
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Name: The title of the question.
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Description: A detailed explanation of what it assesses.
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Weighting: A relative importance score for prioritization.
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Navigate to the Ingredients section in the right-hand panel of the report screen.
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View, edit, or add new ingredients.
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Configure ingredient details in the popup settings.
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Click Save/Update to apply changes.
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The updated ingredient is now available for bid evaluation.
âś… People: Are the proposed team members qualified and available?
âś… Tooling: Are the recommended tools and technologies suitable?
âś… Commitment: Does the bid demonstrate dedication to the project?
âś… Standards & Accreditations: Does it meet compliance requirements?
âś… Overall Approach: Is the methodology well-structured and strategic?
âś… Evidence: Are case studies and supporting materials provided?
âś… Solution: Is the proposed solution viable and well-designed?
âś… Products & Services: Are the proposed offerings suitable?
âś… Added Value: Does the bid provide unique benefits or advantages?
By structuring ingredients in this way, bid evaluations become more methodical, repeatable, and aligned with best practices. 🚀
đź“ž Contact Support
💬 Live Chat – Get immediate help from our support team.
📧 Email Support – Reach us at support@bid-bot.co.uk.
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