AI and data driven automated RFP writing and reviewing tools for the technology bidding industry

Bid Bot Platform helps teams write, review, manage and store public and private sector bids, with each response audited for future use.

Bid Bot helps teams write, review and improve bid responses faster — without sacrificing quality or governance.

Start your 14-day free trial today

Start your 14-day free trial today

How do we work with the technology sector?

At Bid Bot, we provide products and services to help you find, write, review, manage and store public and private sector bids. Whether you specialise in cloud, cybersecurity, data, AI, application development or managed IT services, our platform streamlines bid preparation, improves compliance and enhances quality across DPS, frameworks, ITTs and RFPs. Each customer is supported by a specialist sector bid consultant, giving you expert guidance, platform knowledge and industry experience whenever you need it.

At Bid Bot, we provide products and services to help you find, write, review, manage and store public and private sector bids. Whether you specialise in cloud, cybersecurity, data, AI, application development or managed IT services, our platform streamlines bid preparation, improves compliance and enhances quality across DPS, frameworks, ITTs and RFPs. Each customer is supported by a specialist sector bid consultant, giving you expert guidance, platform knowledge and industry experience whenever you need it.

What type of technology companies use our platform?

Trusted by organisations with £50m+ turnover. Our platform supports technology teams across small to large UK-based companies (including organisations with 500+ employees), enabling bid writing and review for opportunities typically ranging from £50k to £1m+. The platform is designed to support work across IT consultancy and services, public-sector-facing applications, and digital transformation programmes.

Trusted by organisations with £50m+ turnover. Our platform supports technology teams across small to large UK-based companies (including organisations with 500+ employees), enabling bid writing and review for opportunities typically ranging from £50k to £1m+. The platform is designed to support work across IT consultancy and services, public-sector-facing applications, and digital transformation programmes.

What type of buyers do our customers submit tenders for?

Our customers bids are for buyers spanning UK public-sector and regulated organisations, including local and county councils, central government bodies, NHS and emergency services, housing associations, education trusts, utilities, transport, infrastructure, and environmental organisations, ranging from single authorities to multi-borough and national programmes across England, Scotland and Wales.

Our customers bids are for buyers spanning UK public-sector and regulated organisations, including local and county councils, central government bodies, NHS and emergency services, housing associations, education trusts, utilities, transport, infrastructure, and environmental organisations, ranging from single authorities to multi-borough and national programmes across England, Scotland and Wales.

Products

Tender Finder

Tender Finder is currently free and can be used before you commit to a trial. Find and get alerts on relevant contracts across government portals, saving hours of manual searching. Additional portals can be added on request once you’re set up, keeping you informed of opportunities that match your criteria instantly.

Qualification

Qualification is semi-automatic: answer scored questions (1–10) to assess capability and likelihood of success early. This helps you decide whether to continue bidding, prioritise the best opportunities and avoid wasted effort. By qualifying out low-fit bids sooner, you save time, cost and focus on high-potential prospects.

Bid Review

Review responses with AI using the question and specification documents, role personas e.g. (account manager/solution lead/project manager) and Bid Bot best-practice ingredients. Built from years of reverse engineering and analysing what buyers truly seek, this detailed review improves compliance, quality and alignment beyond typical broad scoring criteria, fast and effectively.

Bid Automation

You can automate full responses and pull snippets from previous reviewed bid responses, using AI to tailor content to each question and specification. It brings previously scored content into new bids and reuses reviewed text. This speeds bid creation, reduces bottlenecks, increases consistency and compliance, leverages proven content and saves significant time.

Bid Factory

Use our Bid Factory to automate every response in about 15 minutes, with all methodologies aligned to the question and specification, with our team uploading the bids on your behalf. After an automated review, it pulls full responses or snippets from your bid library to enhance responses, saving hours or days of bottlenecks waiting on delivery resources and accelerating high-quality bid completion with consistent, reusable content.

Knowledge Management Bid Library

We upload your past bids and automatically score them against questions, specifications, personas and deep-dive best practice aligned to a buyer-style marking scheme. The post review report will pull snippets from the bid library to enhance your new bids, improving quality, consistency, compliance and reuse of proven material – saving you hours of finding past bid responses.

So good that our users want to
keep BidBot to themselves…

…but the secret is out!

Hereʼs what they say:

Bid Bot has been amazing, Alex and Will have been super supportive and I couldn’t recommend them enough.

Bid Bot has been amazing, Alex and Will have been super supportive and I couldn’t recommend them enough.

Emergency Housing Provider – UK

The Bid Bot platform has become a valuable tool in supporting our bid development and review process, helping us work more efficiently while maintaining high standards. The technology enhances our workflow whilst allowing the final output to be human-led. When required, the Bid Bot team has also provided timely hands-on support, ensuring we can deliver well-considered, high-quality responses.

The Bid Bot platform has become a valuable tool in supporting our bid development and review process, helping us work more efficiently while maintaining high standards. The technology enhances our workflow whilst allowing the final output to be human-led. When required, the Bid Bot team has also provided timely hands-on support, ensuring we can deliver well-considered, high-quality responses.

Civil Engineering & Construction – Manchester, UK

Using the Bid Bot team and their platform has opened us up to the world of public sector bidding. The quality produced is amazing, it is a huge help using the tool which rapidly analyses bid responses to suggest improvements and automated content. Using their software has allowed us to reduce the time our subject matter experts spend on the bids, allowing them to focus on their day job. Thanks to Bid Bot we can now bid on more public sector tenders.

Using the Bid Bot team and their platform has opened us up to the world of public sector bidding. The quality produced is amazing, it is a huge help using the tool which rapidly analyses bid responses to suggest improvements and automated content. Using their software has allowed us to reduce the time our subject matter experts spend on the bids, allowing them to focus on their day job. Thanks to Bid Bot we can now bid on more public sector tenders.

CGC Group – Tom Moore, Sales Director – Manchester, UK

Bid Bot has been amazing, Alex and Will have been super supportive and I couldn’t recommend them enough.

Emergency Housing Provider – UK

Bid Bot has been amazing, Alex and Will have been super supportive and I couldn't recommend them enough.

Bid Bot has been amazing, Alex and Will have been super supportive and I couldn't recommend them enough.

CGC Group

The Bid Bot platform has become a valuable tool in supporting our bid development and review process, helping us work more efficiently while maintaining high standards. The technology enhances our workflow whilst allowing the final output to be human-led. When required, the Bid Bot team has also provided timely hands-on support, ensuring we can deliver well-considered, high-quality responses.

Civil Engineering & Construction – Manchester, UK

The Bid Bot platform has become a valuable tool in supporting our bid development and review process, helping us work more efficiently while maintaining high standards. The technology enhances our workflow whilst allowing the final output to be human-led. When required, the Bid Bot team has also provided timely hands-on support, ensuring we can deliver [...]

The Bid Bot platform has become a valuable tool in supporting our bid development and review process, helping us work more efficiently while maintaining high standards. The technology enhances our workflow whilst allowing the final output to be human-led. When required, the Bid Bot team has also provided timely hands-on support, ensuring we can deliver [...]

CGC Group

Using the Bid Bot team and their platform has opened us up to the world of public sector bidding. The quality produced is amazing, it is a huge help using the tool which rapidly analyses bid responses to suggest improvements and automated content. Using their software has allowed us to reduce the time our subject matter experts spend on the bids, allowing them to focus on their day job. Thanks to Bid Bot we can now bid on more public sector tenders.

CGC Group – Tom Moore, Sales Director – Manchester, UK

SALES DIRECTOR

SALES DIRECTOR

CGC Group

ADVANCED AI INTEGRATION
AND DATA PRIVACY

Our bid response and management platform harnesses the power of generative AI, offering compatibility with multiple AI models, including the latest advancements. User data is never sold or used for training purposes, ensuring absolute confidentiality and trust.

ROBUST DATA SECURITY
AND OWNERSHIP

Data ownership remains fully with the user, supported by secure AWS infrastructure. With encryption in transit and at rest, alongside comprehensive backup and versioning protocols, your information is protected against loss and unauthorized access.

RELIABLE PLATFORM
WITH SECURITY TOOLS

This web application incorporates advanced security tools and authentication measures, ensuring secure and seamless user experiences. Designed for reliability, the platform delivers optimal performance while safeguarding your data.

Frequently Asked Questions

Bid Bot is an AI and data driven platform that helps you automate your bid writing, reviewing, managing and storing of ITT/RFP bid responses. It is designed to help organisations improve public and private sector bid response quality, reduce manual effort, and increase success rates in public sector and complex requests for tenders (RFPs/ITTs). It combines intelligent software with bid expertise to support drafting, scoring, and feedback. Customers use the platform on a self serve basis and also opt in for additional human bid expertise to support them with their bids.

Bid Bot uses data-driven analysis and AI-powered review systems to evaluate your bid content quickly, highlight areas for improvement, and suggest higher-quality content. This helps reduce errors, ensure compliance with buyer requirements, and increase your chances of winning.

Yes. By automating bid reviews, providing scoring insights, and reducing repetitive manual work, Bid Bot can cut bid preparation and review time significantly, allowing teams to focus on strategy rather than admin. Many customers report faster turnarounds and reduced internal resource strain.

Bid Bot is especially valuable for public sector bidding, where rules, scoring frameworks, and compliance requirements are strict. However, it also supports other complex tenders and RFP environments where quality and structure matter.

Bid Bit is easy to use, we have multiple customers who use the knowledge library as their reference point. For customers who want full automation and speed, with less human touchpoints – they use the Bid Factory. Its purpose is to allow both automated and manual working, with a workflow flowing through each writing stage. Customers will ask it to get their responses to 80% compliant with word count remaining to jump in themselves and improve the responses further with the automated reviewing. The Bid Factory will finish your responses to a good quality within minutes written based on the question and customer requirements.

The Bid Factory helps you produce high-quality bid responses at any stage, from planning to first draft, in just a few clicks. It combines content automation with built-in governance and review, delivering a structured, production-line approach to bid writing.

You can use Bid Bot as a standalone self-service platform for automation and scoring, or combine it with managed support from expert bid writers and reviewers for deeper review, writing, and bid strategy.

Yes. The platform is built with modern security practices to ensure your bid content and user data are protected, accessible only to authorised users and stored safely in secure infrastructure.

While outcomes can vary, users typically experience:

  • Faster bid production and review cycles

  • Higher-quality responses with fewer errors

  • Stronger alignment with evaluation criteria

  • A more predictable, repeatable bidding process
    These help improve overall win rates over time.

Yes, we can offer shorter billing terms if required:

  • Quarterly billing is 20% higher than annual pricing

  • Six-month billing is 10% higher than annual pricing

Annual billing offers the best value and is our standard option.