AI and data driven RFP Software

Bid Bot helps teams write, review and improve bid responses faster — without sacrificing quality or compliance.

Bid Bot helps teams write, review and improve bid responses faster — without sacrificing quality or governance.

Start your 14-day free trial today

Start your 14-day free trial today

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How do I save time when bidding?

Manual bid writing and reviewing is slow and resource-intensive. Our platform automates the process, improving compliance, giving teams back valuable time and improves quality. Free your bid teams to focus on strategy and adding value.

Manual bid writing and reviewing is slow and resource-intensive. Our platform automates the process, improving compliance, giving teams back valuable time and improves quality. Free your bid teams to focus on strategy and adding value.

How do I save money when bidding?

Bidding is expensive—especially when time from senior leadership is involved. By speeding up bid production and reducing manual effort, our platform lowers the cost per bid and helps you achieve more with fewer resources.

Bidding is expensive—especially when time from senior leadership is involved. By speeding up bid production and reducing manual effort, our platform lowers the cost per bid and helps you achieve more with fewer resources.

How do I improve the quality of my bid responses?

Bring consistency and clarity to every bid. With automated checks, benchmarking, and data-driven insights, youʼll reduce errors, ensure compliance, and deliver higher-quality submissions across the board.

Bring consistency and clarity to every bid. With automated checks, benchmarking, and data-driven insights, youʼll reduce errors, ensure compliance, and deliver higher-quality submissions across the board.

How do I improve my compliance against the question and customer requirements?

Easily identify where your bid does—or doesnʼt—meet the customerʼs needs. Our platform highlights gaps, suggests improvements, and helps you better tailor your response to increase your chances of success.

Easily identify where your bid does—or doesnʼt—meet the customerʼs needs. Our platform highlights gaps, suggests improvements, and helps you better tailor your response to increase your chances of success.

Choose the plan that meets your current needs and adapt as you grow!

All plans are billed annually. Monthly price shown for comparison. We have options available for lower term commitments.

Bronze

£250 p/m

package info

  • x12 bids per annum – writing, managing and reviewing

  • x1 user

  • Smart data bid response library

  • The Bid Factory

  • 15-minute check-in with a bid specialist

  • 24/7 customer support

Optional Extras

  • £250 per extra bid

  • £50 p/m per extra user

  • Past bid uploading – £250 for five bids

Silver

£500 p/m

package info

  • x24 bids per annum – writing, managing and reviewing

  • x1 user

  • Smart data bid response library

  • The Bid Factory

  • 30-minute check-in with a bid specialist

  • 24/7 customer support

Optional Extras

  • £225 per extra bid

  • £50 p/m per extra user

  • Past bid uploading – £250 for five bids

Gold

£1000 p/m

package info

  • x48 bids per annum – writing, managing and reviewing

  • x1 user

  • Smart data bid response library

  • The Bid Factory

  • 60-minute check-in with a bid specialist

  • 24/7 customer support

Optional Extras

  • £200 per extra bid

  • £50 p/m per extra user

  • Past bid uploading – £250 for five bids

Having trouble deciding which package to choose? Ask our experts for a detailed comparison

So good that our users want to
keep BidBot to themselves…

…but the secret is out!

Hereʼs what they say:

Using the Bid Bot team and their platform has opened us up to the world of public sector bidding. The quality produced is amazing, it is a huge help using the tool which rapidly analyses bid responses to suggest improvements and automated content. Using their software has allowed us to reduce the time our subject matter experts spend on the bids, allowing them to focus on their day job. Thanks to Bid Bot we can now bid on more public sector tenders.

Using the Bid Bot team and their platform has opened us up to the world of public sector bidding. The quality produced is amazing, it is a huge help using the tool which rapidly analyses bid responses to suggest improvements and automated content. Using their software has allowed us to reduce the time our subject matter experts spend on the bids, allowing them to focus on their day job. Thanks to Bid Bot we can now bid on more public sector tenders.

TOM MOORE

SALES DIRECTOR

SALES DIRECTOR

CGC Group

Using the Bid Bot team and their platform has opened us up to the world of public sector bidding. The quality produced is amazing, it is a huge help using the tool which rapidly analyses bid responses to suggest improvements and automated content. Using their software has allowed us to reduce the time our subject matter experts spend on the bids, allowing them to focus on their day job. Thanks to Bid Bot we can now bid on more public sector tenders.

Using the Bid Bot team and their platform has opened us up to the world of public sector bidding. The quality produced is amazing, it is a huge help using the tool which rapidly analyses bid responses to suggest improvements and automated content. Using their software has allowed us to reduce the time our subject matter experts spend on the bids, allowing them to focus on their day job. Thanks to Bid Bot we can now bid on more public sector tenders.

TOM MOORE

SALES DIRECTOR

SALES DIRECTOR

CGC Group

Using the Bid Bot team and their platform has opened us up to the world of public sector bidding. The quality produced is amazing, it is a huge help using the tool which rapidly analyses bid responses to suggest improvements and automated content. Using their software has allowed us to reduce the time our subject matter experts spend on the bids, allowing them to focus on their day job. Thanks to Bid Bot we can now bid on more public sector tenders.

Using the Bid Bot team and their platform has opened us up to the world of public sector bidding. The quality produced is amazing, it is a huge help using the tool which rapidly analyses bid responses to suggest improvements and automated content. Using their software has allowed us to reduce the time our subject matter experts spend on the bids, allowing them to focus on their day job. Thanks to Bid Bot we can now bid on more public sector tenders.

TOM MOORE

SALES DIRECTOR

SALES DIRECTOR

CGC Group

Using the Bid Bot team and their platform has opened us up to the world of public sector bidding. The quality produced is amazing, it is a huge help using the tool which rapidly analyses bid responses to suggest improvements and automated content. Using their software has allowed us to reduce the time our subject matter experts spend on the bids, allowing them to focus on their day job. Thanks to Bid Bot we can now bid on more public sector tenders.

TOM MOORE

SALES DIRECTOR

SALES DIRECTOR

CGC Group

Using the Bid Bot team and their platform has opened us up to the world of public sector bidding. The quality produced is amazing, it is a huge help using the tool which rapidly analyses bid responses to suggest improvements and automated content. Using their software has allowed us to reduce the time our subject matter experts spend on the bids, allowing them to focus on their day job. Thanks to Bid Bot we can now bid on more public sector tenders.

TOM MOORE

SALES DIRECTOR

SALES DIRECTOR

CGC Group

Using the Bid Bot team and their platform has opened us up to the world of public sector bidding. The quality produced is amazing, it is a huge help using the tool which rapidly analyses bid responses to suggest improvements and automated content. Using their software has allowed us to reduce the time our subject matter experts spend on the bids, allowing them to focus on their day job. Thanks to Bid Bot we can now bid on more public sector tenders.

TOM MOORE

SALES DIRECTOR

SALES DIRECTOR

CGC Group

ADVANCED AI INTEGRATION
AND DATA PRIVACY

Our bid response and management platform harnesses the power of generative AI, offering compatibility with multiple AI models, including the latest advancements. User data is never sold or used for training purposes, ensuring absolute confidentiality and trust.

ROBUST DATA SECURITY
AND OWNERSHIP

Data ownership remains fully with the user, supported by secure AWS infrastructure. With encryption in transit and at rest, alongside comprehensive backup and versioning protocols, your information is protected against loss and unauthorized access.

RELIABLE PLATFORM
WITH SECURITY TOOLS

This web application incorporates advanced security tools and authentication measures, ensuring secure and seamless user experiences. Designed for reliability, the platform delivers optimal performance while safeguarding your data.

Frequently Asked Questions

Bid Bot is an AI and data driven platform that helps you automate your bid writing, reviewing, managing and storing of ITT/RFP bid responses. It is designed to help organisations improve public and private sector bid response quality, reduce manual effort, and increase success rates in public sector and complex requests for tenders (RFPs/ITTs). It combines intelligent software with bid expertise to support drafting, scoring, and feedback. Customers use the platform on a self serve basis and also opt in for additional human bid expertise to support them with their bids.

Bid Bot uses data-driven analysis and AI-powered review systems to evaluate your bid content quickly, highlight areas for improvement, and suggest higher-quality content. This helps reduce errors, ensure compliance with buyer requirements, and increase your chances of winning.

Yes. By automating bid reviews, providing scoring insights, and reducing repetitive manual work, Bid Bot can cut bid preparation and review time significantly, allowing teams to focus on strategy rather than admin. Many customers report faster turnarounds and reduced internal resource strain.

Bid Bot is especially valuable for public sector bidding, where rules, scoring frameworks, and compliance requirements are strict. However, it also supports other complex tenders and RFP environments where quality and structure matter.

Bid Bit is easy to use, we have multiple customers who use the knowledge library as their reference point. For customers who want full automation and speed, with less human touchpoints – they use the Bid Factory. Its purpose is to allow both automated and manual working, with a workflow flowing through each writing stage. Customers will ask it to get their responses to 80% compliant with word count remaining to jump in themselves and improve the responses further with the automated reviewing. The Bid Factory will finish your responses to a good quality within minutes written based on the question and customer requirements.

The Bid Factory helps you produce high-quality bid responses at any stage, from planning to first draft, in just a few clicks. It combines content automation with built-in governance and review, delivering a structured, production-line approach to bid writing.

You can use Bid Bot as a standalone self-service platform for automation and scoring, or combine it with managed support from expert bid writers and reviewers for deeper review, writing, and bid strategy.

Yes. The platform is built with modern security practices to ensure your bid content and user data are protected, accessible only to authorised users and stored safely in secure infrastructure.

While outcomes can vary, users typically experience:

  • Faster bid production and review cycles

  • Higher-quality responses with fewer errors

  • Stronger alignment with evaluation criteria

  • A more predictable, repeatable bidding process
    These help improve overall win rates over time.

Yes, we can offer shorter billing terms if required:

  • Quarterly billing is 20% higher than annual pricing

  • Six-month billing is 10% higher than annual pricing

Annual billing offers the best value and is our standard option.